{"id":60266,"date":"2026-04-30T12:08:00","date_gmt":"2026-04-30T10:08:00","guid":{"rendered":"https:\/\/www.itaf.eu\/?p=60266"},"modified":"2026-04-30T12:08:00","modified_gmt":"2026-04-30T10:08:00","slug":"sharepoint-for-law-firms-permissions-confidentiality-and-client-portals-in-flanders","status":"publish","type":"post","link":"https:\/\/www.itaf.eu\/en\/sharepoint-for-law-firms-permissions-confidentiality-and-client-portals-in-flanders\/","title":{"rendered":"SharePoint for Law Firms: Permissions, Confidentiality and Client Portals in Flanders"},"content":{"rendered":"<p><b><span data-contrast=\"none\">SharePoint<\/span><\/b> is a cloud-based document management platform that allows law firms to store, organize and share files with granular access control and audit capabilities. For law firms in Flanders, it provides a structured and GDPR-compliant foundation for managing confidential client files, internal procedures and external communications, provided it is correctly configured. This article explains how to design a robust permission structure, how to set up a secure client portal, and which common pitfalls law firms in Flanders should avoid when deploying SharePoint.&nbsp;<\/p>\n<p><span data-contrast=\"none\">Law firms handle particularly sensitive information every day: pleadings, negotiation strategies, client secrets and confidential communications. How this information is managed, shared and secured has direct implications for professional liability and obligations under the <a href=\"https:\/\/www.itaf.eu\/en\/penalties-for-breach-of-gdpr-regulation-up-to-20-million-euros\/\" target=\"_blank\" rel=\"noopener\">GDPR<\/a>.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"none\">Microsoft SharePoint, when correctly configured, provides a powerful and secure foundation for document management in a law firm. The key phrase here is <\/span><i><span data-contrast=\"none\">correctly configured<\/span><\/i><span data-contrast=\"none\">.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/p>\n<h2><span data-contrast=\"none\">Why Is SharePoint Well Suited for Law Firms?<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:281,&quot;335559739&quot;:281}\">&nbsp;<\/span><\/h2>\n<p><span data-contrast=\"none\">SharePoint offers several advantages that are especially relevant in legal environments:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"none\">Centralised document management:<\/span><\/b><span data-contrast=\"none\"> all files stored in one place, searchable and version-controlled<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Granular access control:<\/span><\/b><span data-contrast=\"none\"> permissions can be defined at site, library, folder or file level<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\"><a href=\"https:\/\/www.itaf.eu\/en\/services\/microsoft-365\/\" target=\"_blank\" rel=\"noopener\">Microsoft 365<\/a> integration:<\/span><\/b><span data-contrast=\"none\"> seamless connection with Outlook, Teams, Word and Excel<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\"><a href=\"https:\/\/www.itaf.eu\/en\/it-discovery-cleanup-audit-what-to-do-when-the-it-of-an-acquired-company-is-a-mess\/\" target=\"_blank\" rel=\"noopener\">Audit<\/a> and logging capabilities:<\/span><\/b><span data-contrast=\"none\"> access and changes can be traced via Microsoft 365 audit logs*<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Scalability:<\/span><\/b><span data-contrast=\"none\"> suitable for both small practices and multi-location law firms<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><i><span data-contrast=\"none\">*Availability and retention of audit data depend on Microsoft 365 licensing and the policies configured during implementation.<\/span><\/i><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"none\">Out of the box, however, SharePoint is not automatically suitable for a law firm. Default settings are often too permissive, and without a clearly designed structure and governance model, the environment can quickly become fragmented and difficult to manage.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/p>\n<h2><span data-contrast=\"none\">How Should Permissions Be Structured for Legal Files?<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:281,&quot;335559739&quot;:281}\">&nbsp;<\/span><\/h2>\n<p aria-level=\"4\"><i><span data-contrast=\"none\">What Is a Permission Structure in SharePoint?<\/span><\/i><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:319,&quot;335559739&quot;:319}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"none\">A permission structure in SharePoint is a defined set of access rules that determines who can view, edit or manage documents within a specific site, library, folder or file. In a legal environment, a well-designed permission structure is the primary mechanism for enforcing confidentiality.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"none\">One of the most common mistakes in legal SharePoint environments is an overly flat or overly complex permission structure. The most effective approach is a clear hierarchical model with three levels.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p aria-level=\"4\"><strong><i>What Are the Three Permission Levels for Law Firms?<\/i><\/strong><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:319,&quot;335559739&quot;:319}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">Level 1: Firm-wide information<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"none\">A shared library for non-confidential information such as templates, procedures, internal guidelines and HR documentation. Accessible to all employees, typically with read or limited edit permissions.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">Level 2: Practice group or team<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"none\">Separate libraries per practice group (for example real estate, corporate law, family law). Access is limited to members of that practice group. Documents are visible to the team, while editing rights can be restricted to the responsible lawyers and their assistants.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">Level 3: File level (strictly confidential)<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><span data-contrast=\"none\">Certain matters require additional protection: conflict-sensitive cases, files involving opposing parties. These files are stored in dedicated folders with explicitly restricted permissions, accessible only to authorised lawyers.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p aria-level=\"4\"><strong><i>Which Permission Roles Are Used in SharePoint for Legal Teams?<\/i>&nbsp;<\/strong><\/p>\n<p><span data-contrast=\"none\">Typical permission roles include:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"none\">Owner:<\/span><\/b><span data-contrast=\"none\"> responsible lawyer or file manager, with full control<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Edit:<\/span><\/b><span data-contrast=\"none\"> lawyers and staff actively working on the file<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Contribute:<\/span><\/b><span data-contrast=\"none\"> secretarial staff or trainees, allowed to add but not delete documents<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Read:<\/span><\/b><span data-contrast=\"none\"> lawyers who may consult the file without editing rights<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">No access:<\/span><\/b><span data-contrast=\"none\"> users who cannot see or find the file at all<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"none\">Using <\/span><b><span data-contrast=\"none\">Entra ID security groups<\/span><\/b><span data-contrast=\"none\"> rather than individual users keeps permission management manageable and reduces the risk of errors.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/p>\n<h3><span data-contrast=\"none\">How Do You Set Up a Secure Client Portal in SharePoint?<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:281,&quot;335559739&quot;:281}\">&nbsp;<\/span><\/h3>\n<p><span data-contrast=\"none\">A client portal is a secured digital environment where law firms can share documents with clients, without relying on email or consumer file-sharing platforms that are unsuitable for confidential legal data.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p aria-level=\"4\"><strong><i>What Are the Options for a SharePoint-Based Client Portal?<\/i>&nbsp;<\/strong><\/p>\n<p><span data-contrast=\"none\">There are two commonly used approaches:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">External sharing in SharePoint<\/span><\/b><span data-contrast=\"none\"> Specific folders or files are shared with clients via guest access or secured links. This approach is relatively simple and suitable for occasional or ad hoc sharing.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">Dedicated client portal (SharePoint combined with Power Apps)<\/span><\/b><span data-contrast=\"none\"> A structured, branded portal where each client only sees their own files. This option is better suited for firms that work with a client portal on a structural basis.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p>&nbsp;<\/p>\n<p aria-level=\"4\"><strong><i>What Security Measures Does a Client Portal Require?<\/i>&nbsp;<\/strong><\/p>\n<p><span data-contrast=\"none\">Key security requirements include:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"none\">Multi-factor authentication (MFA)<\/span><\/b><span data-contrast=\"none\"> for external users<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Expiry dates<\/span><\/b><span data-contrast=\"none\"> on shared links<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Download restrictions<\/span><\/b><span data-contrast=\"none\"> where appropriate<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Audit logging<\/span><\/b><span data-contrast=\"none\"> to track access to client documents<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Data Loss Prevention (DLP) policies<\/span><\/b><span data-contrast=\"none\"> to prevent unintended sharing of sensitive information<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"none\">The exact configuration depends on the firm&#8217;s risk profile and regulatory obligations.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/p>\n<h3><span data-contrast=\"none\">How Does SharePoint Integrate with Microsoft Teams and Outlook?<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:281,&quot;335559739&quot;:281}\">&nbsp;<\/span><\/h3>\n<p><span data-contrast=\"none\">SharePoint is most effective when used as part of the wider Microsoft 365 ecosystem:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"none\">Teams and SharePoint:<\/span><\/b><span data-contrast=\"none\"> every Teams channel is backed by a SharePoint document library, ensuring consistent permissions and version control<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Outlook and SharePoint:<\/span><\/b><span data-contrast=\"none\"> email attachments can be stored directly in the correct SharePoint location, allowing client communications to be linked to the relevant file<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Power Automate:<\/span><\/b><span data-contrast=\"none\"> workflows can be created for document approval, notifications, or archiving of closed matters<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"none\">These integrations significantly reduce reliance on email attachments and improve traceability.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/p>\n<h3><span data-contrast=\"none\">What Are the Most Common Pitfalls in Legal SharePoint Environments?<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:281,&quot;335559739&quot;:281}\">&nbsp;<\/span><\/h3>\n<p><span data-contrast=\"none\">Law firms often encounter the same issues:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<ul>\n<li><b><span data-contrast=\"none\">Lack of governance:<\/span><\/b><span data-contrast=\"none\"> unclear rules around site creation and permission management<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Excessive permission breaking:<\/span><\/b><span data-contrast=\"none\"> folder-level permissions applied too frequently without structure<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Insufficient training:<\/span><\/b><span data-contrast=\"none\"> users fall back to email if they are unsure how to work with SharePoint<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<li><b><span data-contrast=\"none\">Assuming SharePoint is a backup:<\/span><\/b><span data-contrast=\"none\"> Microsoft provides availability and retention features, but a separate backup solution is required for full protection and recovery scenarios<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/li>\n<\/ul>\n<p><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">&nbsp;<\/span><\/p>\n<h2><span data-contrast=\"none\">Frequently Asked Questions<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:281,&quot;335559739&quot;:281}\">&nbsp;<\/span><\/h2>\n<p><b><span data-contrast=\"none\">What is SharePoint used for in a law firm?<\/span><\/b><span data-contrast=\"none\"> SharePoint is used in law firms to centrally store, manage and share documents with role-based access control, version history and audit logging, replacing fragmented email-based file sharing.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">Can SharePoint be used for archiving closed files?<\/span><\/b><span data-contrast=\"none\"> Yes. Microsoft Purview retention policies can automatically archive or delete documents based on defined retention periods.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">How do we prevent lawyers from accessing each other&#8217;s confidential files?<\/span><\/b><span data-contrast=\"none\"> By using strict permission groups, Entra ID security groups and a governance model that prevents ad-hoc permission changes.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">Is a SharePoint client portal accessible on mobile devices?<\/span><\/b><span data-contrast=\"none\"> Yes. SharePoint is accessible via web browsers and the SharePoint app on iOS and Android.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">Can SharePoint be integrated with case management software?<\/span><\/b><span data-contrast=\"none\"> That depends on the vendor. Some legal applications offer native Microsoft 365 integrations or APIs. Integration possibilities should be assessed case by case.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">Does SharePoint replace a backup solution?<\/span><\/b><span data-contrast=\"none\"> No. SharePoint is not a backup solution. Microsoft provides availability and retention features, but a separate backup solution is required for complete data protection and recovery scenarios.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n<p><b><span data-contrast=\"none\">Is SharePoint GDPR-compliant for law firms in Flanders?<\/span><\/b><span data-contrast=\"none\"> SharePoint can be configured to support GDPR compliance, including data residency in the EU, audit logging and DLP policies, but compliance depends on correct configuration and governance, not on the platform alone.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:0,&quot;335551620&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">&nbsp;<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>SharePoint is a cloud-based document management platform that allows law firms to store, organize and share files with granular access control and audit capabilities. For law firms in Flanders, it provides a structured and GDPR-compliant foundation for managing confidential client files, internal procedures and external communications, provided it is correctly configured. This article explains how [&hellip;]<\/p>\n","protected":false},"author":19,"featured_media":60267,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ngg_post_thumbnail":0,"footnotes":""},"categories":[95],"tags":[],"class_list":["post-60266","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft-solutions"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>SharePoint for Law Firms: Permissions, Confidentiality and Client Portals in Flanders - ITAF IT Partner<\/title>\n<meta name=\"description\" content=\"SharePoint is a cloud-based document management platform that allows law firms to store, organize and share files\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.itaf.eu\/en\/sharepoint-for-law-firms-permissions-confidentiality-and-client-portals-in-flanders\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"SharePoint for Law Firms: Permissions, Confidentiality and Client Portals in Flanders - 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